QUOTATION A COMMITTEE UNIVERSITY

DUTIES AND RESPONSIBILITIES OF THE COMMITTEE

The University A Quotation Committee is responsible for:

1. Accept the acquisition of quotations for supplies / services / work worth more than RM50,000 to RM500,000.
2. The Quotation Committee shall consider the quotation and select the Government's most favorable quotation. The Quotation Committee should be satisfied that all quoters have been given a fair chance.
3. The Quotation Committee shall convene / meet to decide the quotation. Consideration of quotation by distribution is not allowed.
4. The discussions and decisions of the Quotation Committee shall be recorded in minutes and signed by the chairman and members of the Quotation Committee. The basics of quoting selection should be clearly stated.
5. The decision of the Quotation Committee shall be unanimous. Decisions not unanimous and / or exceeding the value limit shall be submitted to the relevant Agency Procurement Board for decision

FREQUENCY OF MEETINGS

JKSHA meetings are held every two (2) times a month

COMMITTEE MEMBERSHIP

TENTATIVE OF QUOTATION MEETING

The tentative meeting of Quotation Committee A is as follows:

1. Tentative for the A Quotation Committee meeting of Universiti Putra Malaysia.

1. Applicants must submit a quotation evaluation report or working paper for the purpose of consideration and approval of the meeting and must be made in the format that has been set:

• two (2) copies of specification / technical evaluation report for appointment by A-Format Quotation report can be found in the ISO Management System (e-iSO) at the following access  http://www.reg.upm.edu.my/eISO/; or
• four (4) copies of Working Papers for appointment other than method of Quotation A..

1. Proposal Paper must be submitted at least one week before the meeting. Papers submitted past that date will only be considered at the next meeting. The completed paperwork must be submitted to::-

Procurement Management Financial Division   
Level 2, Bursar Office
Chancellory Putra Building  
Universiti Putra Malaysia  
43400 Serdang, Selangor 
(u.p: Secretariat of Quotation A Committee Meeting)

Updated:: 19/12/2023 [azizal]