TENDER BOARD

DUTY AND RESPONSIBILITY OF THE COMMITTEE

The Tender Board (TB) is responsible for the following:

Accept the quoted acquisition of supplies / services / work worth more than RM500,000 to RM100 M with unanimous decisions
Check and review registrations with the Ministry of Finance or Construction Industry Development Board of Malaysia (CIDB) namely Contractor Registration Certificate (PPK), Government Employment Certificate (SPKK) and Bumiputera Certificate (STB) (if applicable), ad copy, tender specifications, documents tenders (where applicable), tender schedules provided by the Tender Opening Committee, technical evaluation reports and financial evaluation reports and others;
Ensure that all tenders are in compliance with applicable tender management procedures.
Review the technical and financial capabilities of the tenderer;
To consider and decide on the most favorable tenders taking into account the price, service or use of goods, quantity, quality, duration of delivery or completion, cost of maintenance and other related factors;
Decide to re-propose or recommend another method of procurement, if the Procurement Board finds that the procurement procedure is not in accordance with the rules or suspects something beyond the rules;
Consider and approve any quotation as approved by the Quotation Committee that exceeds the quotation limit.

FREQUENCY OF MEETING

TB will meet on a monthly basis as follows:-

MONTH	PROPOSED DATE	DAY	TIME
January	13/01/2023	Friday	The meeting time is proposed at 9.30 am
February	16/02/2023	Thursday
March	16/03/2023	Thursday
April	20/04/2023	Thursday
May	18/05/2023	Thursday	The meeting time is proposed at 2.30 pm
June	15/06/2023	Thursday	The meeting time is proposed at 9.30 am
July	18/07/2023	Tuesday
August	17/08/2023	Thursday
September	21/09/2023	Thursday
October	19/10/2023	Thursday
November	16/11/2023	Thursday
December	21/12/2023	Thursday

Note:

The dates stated in this table are planning and expected dates only. The secretariat will submit notice of the meeting to members if a meeting is to be held.

Any changes on that date will be notified later.

TB MEMBERSHIP

Membership of TB is as follow:-

Chairman	:	Vice Chancellor
Secretary	:	Bursar
Member	:	Deputy Vice Chancellor (Research and Innovation) as Substitute Chaiman during Vice Chancellor absence
		Deputy Vice Chancellor (Student Affairs and Alumni)
		Deputy Vice Chancellor (Academic and International)
		Representative from Secretary General of the Treasury
		Representative from Secretary General of Malaysia Education Ministry
		Dean from any faculty
		Representative from Ministry of Health Malaysia (if considering tender for UPM Teaching Hospital)
		Dean of Faculty of Medicine and Science Health/Faculty of Veterinary Medicine (if considering tender for UPM Teaching Hospital)
		if necessary, 1 civil servant from another agency who can contribute to the Tender Board in terms of its knowledge / experience in a particular field according to procurement needs

SUBMISSION OF CONSIDERATION PAPER

The applicant must submit a quotation evaluation report or consideration paper for the purpose of consideration and approval of the meeting and must be made in the format that has been set::

seven (7) copies of the specification / technical evaluation report for the Tender-Report format as stated on Bursar website ; or
seven (7) copies of Working Papers for appointment other than the tender method.

Proposal period for submission of Proposal Paper at least two (2) weeks before the meeting.

Papers submitted past that date will only be considered at the next meeting. The completed paperwork must be submitted to: -:-

Procurement Management Financial Division
Level 2, Bursar Office
Cancellory Putra Building
Universiti Putra Malaysia
43400 Serdang, Selangor
(u.p: Secretariat of the Tender Board Committee)

Updated:: 29/12/2022 [aini_abd]

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