ASSET MANAGEMENT AND STAFF FINANCIAL DIVISION

Movable Asset and Store Management

1. Coordinate the implementation of the Asset Management System (SPA) and the University Store Management System (E-Stok).
2. Conduct verification of PTJ's stores according to the stipulated schedule.
3. Secretariat for committees related to University Movable Asset Management, including:
   1. University Asset Disposal Committee
   2. University Loss or Write-Off Committee
4. Manage the Bursar Scrap Program for the disposal of PTJ movable assets.
5. Coordinate meetings of the University Movable Asset Management Committee.
6. Conduct briefings and training related to asset and store management.

Staff Emolument and Payroll Management

1. Manage payment of emoluments and overtime for permanent, contract, part-time staff, and Research Assistants (RA).
2. Manage allowance payments for SGRA, GRA, and TAM.
3. Manage salary deductions such as EPF (KWSP), PCB (MTD), SOCSO (PERKESO), pension, Tabung Haji, zakat, and public sector loans.
4. Manage payment of cash compensation for unused annual leave.
5. Prepare monthly payslips and annual income statements online.
6. Verify payroll information for loan applications via salary deduction.

Staff Facilities and Welfare Management

1. Manage staff applications for vehicle and computer loans.
2. Manage scholarship payments for staff on study leave and sabbatical leave, both local and abroad, including tuition fees and related allowances.
3. Prepare expenditure statements for breach of study leave contracts.
4. Manage reimbursement of medical and treatment bills through the HRPortal system

University Payment and Facilities Management

1. Manage insurance coverage for university buildings and vehicles, including road tax renewal.
2. Manage adjustments and facilities related to the University Corporate Card.
3. Manage payments for utilities, energy, and water supply.
4. Manage SmartPay facilities and the fleet management system.
5. Manage license payments to external agencies and professional membership fees (e.g., MIA).
6. Manage adjustments for claim payments based on instructions from the Legal Office (PUU).

Financial Systems and Data Management

1. Manage the GTS portal system for issuance of air travel warrants for staff and sabbatical leave.
2. Prepare input and output for financial processes involving the HRPortal system as well as asset and store systems.
3. Prepare data and verify information for management use, BGI, LPU, and the Human Resource Division.
4. Prepare reconciliation reports and financial statements for account closing and financial audits

Governance, Policy and Advisory Services

1. Provide advisory services related to asset management, payroll, and staff facilities.
2. Develop, coordinate, and enforce policies related to university movable asset management, payroll, and staff facilities.
3. Provide input for SOP improvements through the PPPA Working Committee and the Breach of Contract Committee.
4. Prepare periodic reports for the Bursar’s Office management and iPutra Office.
5. Participate in briefings and financial service counters related to emoluments, PCB, and loan facilities.
6. Serve as a member of the Asset Management Process Committee and the Payment Process Committee to ensure compliance with the Quality Management System.

Updated:: 06/04/2026 [aini_abd]